We call a schedule to a kind of table or graph that indicates the moment in which a task or task is going to be carried out and the time that will be dedicated to its development. Its main objective is to inform when an activity is going to be carried out or to give a reference to the place where something or someone is going to be found at a specified time.
In general, a person can use the schedule simply in order to organize their time and dedication to each task, assigning the amount that is deemed necessary. The word schedule is widely used in Latin America, while in Europe the expression calendar or activity planning is more widely used.
At the time of making a schedule, it is first required to have all the information available, depending on the approach, the most important thing is to know the number of activities that we want to reflect in the document and the optimal time to dedicate to each of them.
To create a schedule there are computer tools that can help us to do it in an ideal way, for example, a simple Excel template.
With the tool belonging to office automation we can put several columns in it, assigning the time that we are going to dedicate to each task and even the resources we need to carry them out and several rows with the activities to be carried out.
This type of tool is widely used in companies to designate who or how many people are assigned to carry out an activity and the time planned in groups or individually that they must dedicate to carry it out, allowing evaluations to be taken. In addition to computer tools, there are methods to facilitate the development of a schedule of activities. The best known is the Gantt chart or method.
This diagram is a very simple system that is made up of horizontal lines that indicate when an activity should start and finish and its development . It is widely used for project management and to facilitate planning and monitoring of various tasks.
Another less known method, but a little more accomplished is the Pert Diagram , which is based on a graphical figure, generally represented by circles, which allows us to monitor our tasks to allocate only the necessary time to each one of them.