This is why, especially those who carry out procedures or have conversations in a remote environment and with people who speak English as the only language, must learn to write letters in that dialect. This has been and always will be an effective means of communication.
The formal letters are those that have some degree of importance, both for those who are issued to the recipient, and that support for carrying out different processes. Formal letters in English have a certain different structure than letters in Spanish, so we must take special care in their writing.
Structure of a formal letter in English
- Sir, Dear, Mrs, Mr, etc.
- Introduction: I am writing to inquire about / Hereby I would like to know, We are pleased to inform you / We are pleased to inform you (s), Compliance with your request / According to your request, etc.
- Farewell: Regards or Kind regards, or Best regards, Yours faithfully / Sincerely yours, Thank you for your help / Thanks for your help, etc.
Examples of formal letters in English
- Example 1: requesting equipment rental payment.
39, Chesham Place
- 7235 55 55
June 3rd, 2017
Mr. Jones Smith
29, Terrace Road
- +44 78834484
Dear Mr Smith,
We should like to remind you that must pay as soon as possible the lease installments of the equipment you hired to our company. We inform you that you have a period of 30 days to complete the payment.
We hope to hear from you.
In this example, a small letterhead was placed with the sender of the letter, the recipient’s information, the date, a greeting (“Dear Mr. Smith”), body (“We want to remind you that you must pay the equipment rental fees as soon as possible you hired our company. We inform you that you have a period of 30 days to complete the payment “) and a goodbye (” We hope to hear from you “).
- Example 2
Monday, 9th June 2014
Hospital Street, 1.
Dear Sir or Madam, I am writing to you to inquire about the new English courses in a foreign country. First of all, I would like to know how much it costs and how long I would be able to stay in each country.
In addition, I would like you to send me the list with all the countries that are in the program and the name of the student residences in each city.
Thank you in advance for your help.
Paula Rodríguez Ballesteros.