Examples of emails in English

Sometimes we need to maintain communication with an employer, collaborator, company representative, sponsor, co-worker or any profile of person who is English-speaking, therefore, we must write a text in English so that our communication with them is effective.

Emails are the most common way we have to communicate with geographically distant people. From sending resumes to a simple message indicating certain information is what we generally send to other users.

When we send an email to someone with whom we must maintain a certain distance out of respect and courtesy, we must write it as if it were a letter (formal or informal).

How to write emails in English

– Write a Subject that describes the content of the email.

– First of all, say hello to the sender if you have spoken before or know him in person: Hi, Charles, Hi Mary . Otherwise use Mr. or Ms. Bing or Dear Mr. or Ms. Bing.

– After the greeting write a sentence that introduces the reader in context so that they know what is going to be discussed in the email: I am writing to inform you that… / I am writing to inform you that… ; I wish to have further information about… / I would like to receive information about…

– Write a short and precise body. Use easy-to-understand words to get an answer as quickly as possible.

– Write a nice greeting: Yours sincerely / sincerely yours…; Kind regards / Greetings; I look forward to hearing from you… / I’m waiting for your answer…; If you need more information, feel free to contact me / If you need more information, do not hesitate to contact me …

Examples of email in English

  • Example of email to apply for a job

Dear Mr. Johnson

I am a professional with a wide experience in Foreign languages. I am writing to let you know I am very interested in working at your High school as an English teacher. I have more than 10 years experience in the field and now, I want to join a school such as yours, with a program that fits my mindset and background.

I would like to thank you in advance for considering my profile for this job. May I suggest we arrange a meeting to explain further details you would like to know about my experience and career.

Please find my CV attached.

Yours faithfully,

Sam Smith.

  • Example of email to request information and reservation in a hotel

Dear Sir Robert Miller,

I would like to book a single room for 4 nights on December 28th onwards. Do you have vacancies for this period?

Is there Wi-Fi? I need to connect to work. I would be more than happy if you can confirm your rates on your website and also this booking.

Kind regards,

Julia Ramirez

  • Example of an email sent to a coworker

Hi John,

Thank you for your help with the project. Please find attached the documents you have asked for. Should you have any questions, please let me know,



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