General

Example of tender specifications

A specification is a legal document that sets out the clauses of a contract. The specifications are common in contracts made by the State to contractor companies. This document must state the conditions for which they will be hired, and how the project or work should be carried out.

The tender specifications may be approved or rejected by the receiving party. If that happens, it is likely that a different tender will need to be submitted to advance the recruitment.

Any company or person that will work under a contract and a specification is attached will be responsible for reading it and agreeing or not, since once the contract is signed there can be no regrets.

What does a specification contain?

  • Clear description of the project.
  • Location and dates (start, close or any other)
  • Time of the work
  • Obligations and rights of the parties

Structure of a specification

  • General conditions . The content of the project is described at a general level.
  • Technical specifications. The equipment, materials and any element that is necessary to carry out the work is specified.
  • Administrative clauses. It is established how and when the payments will be made, explaining how the calculation of the amount of money to be paid was made.
  • Waste management requirements . What will be done with the waste is exposed.

Example of tender specifications

BAGUETTES PROCESSING PLANT PROJECT

FROZEN SEMI-BAKES IN THE INDUSTRIAL ESTATE

“LAS BURNED” (CÓRDOBA)

SPECIFICATION SPECIAL TECHNICAL CONDITIONS

CHAPTER I.- DEFINITION AND SCOPE OF THE SPECIFICATIONS.

Article 1.1. OBJECT OF THE TECHNICAL TERMS AND CONDITIONS

INDIVIDUALS.

This Specification of Specific Technical Conditions includes the set of

characteristics to be met by the materials used in construction, as well as the

technicians of its placement in the work and those who must command in the execution of any

type of facilities and accessory and dependent works for the execution of the present »

PROJECT FOR A PREPARATION PLANT FOR FROZEN SEMI-BAKED BAGUETTES IN THE “LAS QUEMADAS” INDUSTRIAL ESTATE (CÓRDOBA) ».

Section 1.2. PROJECT DOCUMENTS.

This project consists of the following documents:

– Document No. 1: Annual Report and Annexes.

– Document No. 2: Plans.

– Document n ° 3: Specifications.

– Document n ° 4: Measurements and Budget.

The content of these documents is detailed in the Annual Report.

Contractual documents are understood to be those that are incorporated in the

contract and that they are mandatory, except duly modifications

authorized. These documents, in the case of a low-budget tender, are:

– Blueprints

– Specifications

– Price table n ° 1

– Price tables n ° 2

– Total budget

The rest of the documents or data of the Project are informative and are made up of the Report with all its annexes, the Measurements and the Partial Budgets.

The aforementioned informative documents represent only an informed opinion. These data are to be considered only as a complement to the information that the contractor has to acquire directly and with his own means.

Only the contractual documents defined in the previous part constitute the basis of the contract. Therefore, the contractor may not claim any modification of the contract conditions based on the data contained in the informative documents (such as, for example, base prices of personnel, machinery and materials, quarry fixation, loans or landfills, distances transport, characteristics of the earthworks materials, justification of prices, etc.), unless these data appear in a contractual document.

The contractor will therefore be responsible for any errors that may arise from not obtaining sufficient direct information to rectify or ratify the content of the informative documents of the Project.

In the event of a contradiction between the Drawings and the Particular Technical Prescriptions contained in these Specifications, what has been prescribed in the latter shall prevail. In any case, both documents prevail over the General Technical Prescriptions contained in these Specifications.

What has been cited in the Specifications and omitted in the Plans, or vice versa, must be executed as if it had been exposed in both documents, provided that, in the opinion of the Director, the corresponding work units and these are sufficiently defined. have a price in the Contract.

Article 1.3. DESCRIPTION OF THE WORKS.

The works are located in plot no. 18 A of the “Las Quemadas” Córdoba Industrial Estate, and are necessary for the EXECUTION OF A FROZEN SEMI-BAKED BAGUETTES PREPARATION PLANT.

The works are described in the Project Plan and Report, where the characteristics of each of the elements that make up the work are detailed and specified, which are basically:

  1. Cleaning and clearing of the plot through the action of the necessary means.
  2. Execution of civil works related to the projected nave, 21 meters wide and 80 meters long, with rigid porticoes with a height of pillars of 5 meters and a crowning height of 6 meters.
  3. Continuation of civil works. Paving, flooring, thermal insulation in cold room walls and walls, and carpentry.
  4. Installation of sanitation and plumbing.
  5. Finishing of civil works. Glass and painting.
  6. Installation of prefabricated transformation shed.
  7. Low voltage electrical installation.
  8. Enclosure enclosure with metal enclosure made with galvanized tubular profiles of 50 mm in diameter, 3 meters apart and galvanized metal mesh of simple torsion, up to a total height of 3.1 meters.
  9. Refrigeration installation.
  10. Installation of fire protection equipment.
  11. Installation of the machinery necessary to carry out the projected activity.

Section 1.4. EXECUTION SCHEDULE AND DEADLINES

The planned program for the execution of the works and facilities, including the assembly of the processing line and auxiliary equipment, is estimated at 12 months from the start of the works. For this, the following calendar will be followed, approximately:

– Month 0. Start of works: earthworks.

– Month 1. Continuation of the works: grounding, foundations, sanitation and

structure.

– Months 2 and 3. Continuation of the works: structure and roof.

– Month 4. Continuation of the works and start of the facilities: enclosures and

isolates.

– Months 5, 6 and 7. Continuation of works and installations: electrification and

interior enclosures.

– Months 8 and 9. Continuation of the installations and assembly of the machinery:

indoor electrical installation and processing line.

– Months 10 and 11. Final masonry and carpentry: false ceilings, tiling,

doors, windows, installation of auxiliary equipment and pipes.

– Month 12. Completion of works and facilities: Testing and commissioning

definitive.

CHAPTER 2.- CONDITIONS THAT THE MATERIALS MUST MEET.

Section 2.1. GENERAL CONDITIONS.

All materials to be used in the work, included or not included in these Specifications, must observe the following prescriptions:

  1. If the sources of materials were established in the contractual documents, the contractor will have to use them compulsorily, unless there is an express authorization from the Director of the work. If it is essential in the opinion of the administration to change this origin or provenance, this will be governed by what is provided in clause 60 of the General Administrative Clauses.
  2. If the materials that appear as usable in the informative documents are rejected due to not complying with the prescriptions of these Specifications, the contractor will have the obligation to provide other materials that comply with the prescriptions, without being entitled to a new unit price.
  3. The contractor will obtain authorization for the use of loans at his own expense and will also be responsible for all expenses, royalties, indemnities, etc., on his own account. they come forward.
  4. The contractor will notify the work management in advance of the origins of the materials that it intends to use, providing the necessary samples and data, both in terms of quality and quantity.
  5. In no case may materials be collected and used in the work whose provenance has not been approved by the director.
  6. All materials used in the work must be of sufficient quality in the opinion of the director of the work, even if it is not expressly specified in the Specifications. The quality considered sufficient will be the most complete of those defined in the regulations in section 0.16.

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